Confirming contracts or agreements via email ensures both parties are aligned before production or project execution begins. These messages communicate professionalism, trust, and accountability — essential for long-term B2B relationships.
Here are 10 professional email templates for confirming contracts, agreements, or business terms.
1. Simple Contract Confirmation
Subject: Confirmation of Contract for [Project/Order Name]
Dear [Name],
This email confirms our agreement for [product/service] as discussed. We appreciate your trust in our company and are excited to begin.
Our team will initiate the next steps as per the agreed terms. Please feel free to reach out if you need any clarification.
Best regards,
[Your Name]
2. After Signing the Contract
Subject: Signed Contract – [Contract/Order Reference]
Hi [Name],
Thank you for returning the signed copy of the contract. We’re pleased to confirm that the agreement between [Your Company Name] and [Client Name] is now active.
Our production/operations team will start preparations immediately in line with the agreed timeline.
Warm regards,
[Your Name]
3. Contract Confirmation with Attached Document
Subject: Contract Confirmation & Attached Agreement
Hi [Name],
As discussed, please find attached the final signed agreement for [project/order].
Kindly review it once again and acknowledge receipt so we can proceed with the implementation.
Looking forward to a successful collaboration.
Best,
[Your Name]
4. Agreement Confirmation with Next Steps
Subject: Agreement confirmed – Next steps for [Project Name]
Dear [Name],
We’re pleased to confirm our agreement for [product/service]. The next steps include:
- Advance payment by [date]
- Sample approval (if applicable)
- Production commencement
We appreciate your trust and look forward to delivering top-quality results.
Kind regards,
[Your Name]
5. Acknowledging Client’s Agreement
Subject: Acknowledgment of your confirmation
Hi [Name],
Thank you for confirming the agreement terms. We’ve noted your approval and will now move forward according to the discussed schedule.
We’ll keep you updated on each milestone of the project.
Sincerely,
[Your Name]
6. Confirmation After Verbal Agreement
Subject: Written confirmation of our discussion
Hi [Name],
As per our recent conversation, this email serves as a written confirmation of our verbal agreement regarding [product/service].
Please reply to confirm that all details are accurate so we can proceed to formal documentation.
Warm regards,
[Your Name]
7. Contract Renewal Confirmation
Subject: Contract Renewal Confirmation – [Contract Name or Reference]
Dear [Name],
We’re glad to confirm the renewal of our contract for [service/product] effective from [start date] to [end date].
Thank you for continuing to trust our partnership. We remain committed to delivering the same level of excellence as before.
Kind regards,
[Your Name]
8. Agreement Confirmation Including Payment Terms
Subject: Agreement confirmation & payment terms
Hi [Name],
This email confirms our agreement for [product/service]. As per our terms, payment will be structured as follows:
- [X%] advance payment before production
- [X%] balance before shipment
Please confirm receipt of this message so we can proceed with the invoice.
Best,
[Your Name]
9. Legal Contract Confirmation
Subject: Confirmation of Legal Agreement – [Contract No.]
Hi [Name],
We’re writing to confirm that both parties have reviewed and approved the legal agreement for [project/order].
Please keep this email as part of our official record. A digital copy of the signed contract is attached for your reference.
Sincerely,
[Your Name]
10. Thank You After Contract Confirmation
Subject: Thank you for confirming our partnership
Dear [Name],
We’re delighted to have your confirmation for the [product/service] contract. Thank you for choosing [Your Company Name] as your trusted partner.
We look forward to a successful collaboration and long-term relationship.
Warm regards,
[Your Name]
