Getting paid on time keeps your business running smoothly — but asking for payments can sometimes feel awkward. A well-written payment reminder email strikes the right balance between professionalism and politeness.
Here are 10 ready-to-use payment reminder email templates suitable for manufacturers, suppliers, and service-based businesses.
1. Friendly Payment Reminder (Before Due Date)
Subject: Friendly reminder – Invoice [#12345] due on [Date]
Hi [Name],
I hope you’re doing well. This is a friendly reminder that invoice [#12345] for [product/service] is due on [Date].
If payment has already been made, please disregard this message. Otherwise, kindly let us know if there’s any issue or expected payment date.
Thank you for your prompt attention!
Best regards,
[Your Name]
2. Payment Reminder on Due Date
Subject: Invoice [#12345] due today
Hi [Name],
Just a quick note to remind you that invoice [#12345] for [amount] is due today.
You can complete the payment via [payment method or bank details].
Please confirm once the transfer is made so we can update our records.
Thanks again,
[Your Name]
3. First Overdue Reminder (1–3 Days After Due Date)
Subject: Payment reminder – Invoice [#12345] now overdue
Dear [Name],
We noticed that invoice [#12345], dated [Invoice Date], is now overdue.
Please arrange payment at your earliest convenience or let us know if there’s any issue.
We appreciate your cooperation and value your business.
Kind regards,
[Your Name]
4. Second Overdue Reminder (Polite but Firm)
Subject: Second reminder – Outstanding invoice [#12345]
Hi [Name],
This is a gentle reminder that invoice [#12345] for [amount] remains unpaid.
We completely understand how busy schedules can be, but we’d appreciate it if you could confirm the expected payment date.
Please let us know if you need a copy of the invoice or payment details again.
Warm regards,
[Your Name]
5. Overdue Reminder with Payment Link
Subject: Quick payment reminder – [Amount] for invoice [#12345]
Hi [Name],
We’re reaching out to remind you of the pending payment of [amount] for invoice [#12345].
For your convenience, you can make the payment directly via this link: [Payment Link].
Please confirm once completed. Thank you for your prompt response.
Best,
[Your Name]
6. Reminder After Partial Payment
Subject: Thank you for partial payment – Balance due [Amount]
Dear [Name],
Thank you for the partial payment of [amount] toward invoice [#12345].
The remaining balance of [remaining amount] is due on [date].
Please confirm when you expect to complete the payment.
Appreciate your continued business,
[Your Name]
7. Urgent Payment Reminder (Final Notice)
Subject: Urgent: Outstanding payment for invoice [#12345]
Hi [Name],
Despite previous reminders, payment for invoice [#12345] remains pending.
Please arrange payment by [final date] to avoid late fees or service interruption.
If payment has already been made, please share the transaction confirmation.
Sincerely,
[Your Name]
8. Payment Reminder for Repeat Clients (Friendly Tone)
Subject: Quick check-in on invoice [#12345]
Hi [Name],
Hope everything’s going well. Just checking in about the pending invoice [#12345].
We know you’re usually prompt with payments, so this might’ve just slipped through the cracks.
Would you mind confirming the payment schedule?
Best,
[Your Name]
9. Payment Confirmation Request
Subject: Confirming payment for invoice [#12345]
Dear [Name],
We wanted to confirm whether payment for invoice [#12345] has been processed.
If it’s already completed, please share the payment reference so we can update our records.
Thank you for your attention to this matter.
Kind regards,
[Your Name]
10. Thank You After Payment Received
Subject: Payment received – Thank you!
Hi [Name],
We’ve received your payment for invoice [#12345]. Thank you for your prompt response and continued trust in [Company Name].
We appreciate your business and look forward to serving you again soon.
Warm regards,
[Your Name]
Final Tip
Use friendly, professional language and adjust the tone depending on how overdue the payment is. Always include invoice number, amount, due date, and payment options — clarity helps you get paid faster.
