Acknowledging a quotation request or confirming receipt of a quote shows professionalism and keeps communication transparent. Whether you’re a buyer or supplier, sending a timely acknowledgment email sets the right tone for business collaboration.
Here are 10 quotation acknowledgment email templates — suitable for suppliers, manufacturers, and B2B service providers.
1. Acknowledging Receipt of a Quotation Request
Subject: Thank you for your quotation request
Hi [Name],
Thank you for reaching out with your quotation request for [product/service]. Our team is reviewing the details and will share a formal offer within [time frame].
We appreciate your interest and will ensure you receive a competitive and precise quotation soon.
Best regards,
[Your Name]
2. Confirming Receipt of Quotation Sent by Supplier
Subject: Acknowledgment of your quotation for [Product/Service]
Dear [Name],
We have received your quotation dated [date] for [product/service]. Thank you for your prompt response.
Our team will review the details and revert shortly with our feedback or confirmation.
Warm regards,
[Your Name]
3. Acknowledging Internal Review of a Quotation
Subject: Quotation received – under review
Hi [Name],
Your quotation for [product/service] has been received and is currently under internal review.
We’ll get back to you by [date] with our decision or any clarification needed.
Thank you for your timely submission.
Best,
[Your Name]
4. Acknowledging a Request for Revised Quotation
Subject: Your request for revised quotation
Hi [Name],
We’ve received your request for a revised quotation for [product/service]. Our sales team is preparing the updated version and will send it by [date].
Thank you for giving us the opportunity to review our proposal.
Kind regards,
[Your Name]
5. Acknowledging After Sending Quotation
Subject: Quotation submitted for your review
Dear [Name],
Thank you for considering [Your Company Name]. We’ve sent the quotation for [product/service] as per your inquiry.
Please confirm receipt and let us know if you require any modifications or clarifications.
Warm regards,
[Your Name]
6. Confirming Acceptance of Quotation Terms
Subject: Confirmation of quotation acceptance
Hi [Name],
We acknowledge receipt of your quotation and are pleased to confirm acceptance as per the stated terms and conditions.
Please proceed with the next steps as discussed.
Best,
[Your Name]
7. Acknowledging Delay in Quotation Submission
Subject: Update on your quotation request
Hi [Name],
We wanted to let you know that our quotation for [product/service] is in progress and will be ready by [new date].
Thank you for your patience — we’re ensuring that every detail is precise and aligned with your requirements.
Best regards,
[Your Name]
8. Acknowledging Quotation Received from Multiple Vendors
Subject: Acknowledgment of your quotation submission
Dear [Name],
Thank you for submitting your quotation for [product/service]. We’ve received offers from several vendors and will conduct a fair evaluation process.
Results or further clarifications will be shared by [date].
Kind regards,
[Your Name]
9. Acknowledging Revised or Updated Quotation
Subject: Updated quotation received
Hi [Name],
We’ve received your revised quotation dated [date] and appreciate your quick turnaround.
Our procurement team will review the new terms and get back to you shortly with a decision.
Best,
[Your Name]
10. Thank You for Sending a Quotation
Subject: Thank you for your quotation
Dear [Name],
Thank you for sending your quotation for [product/service]. We value your cooperation and attention to detail.
Our team will evaluate all received offers and revert soon with the next steps.
Warm regards,
[Your Name]
