Following up after sending a quote, sample, or proposal can make all the difference between a lost opportunity and a confirmed order. A timely, polite, and confident follow-up helps remind your prospect of your value and keeps the communication warm without sounding pushy.
Below are 10 ready-to-use email templates for different follow-up situations — you can customize these for your business, whether you sell products, services, or manufacturing solutions.
1. Follow-Up After Sending a Quote
Subject: Following up on your quote request
Hi [Name],
I hope you’re doing well. I wanted to check in regarding the quote I sent on [date] for [product/service].
If you have any questions or need adjustments to fit your requirements or budget, I’d be glad to help.
Looking forward to your feedback.
Best regards,
[Your Name]
2. Follow-Up After Sending a Sample
Subject: How did you find the sample?
Hi [Name],
I hope you received the sample safely and had the chance to review it.
I’d love to know your thoughts — especially if there’s anything you’d like improved before moving forward.
We’re confident we can match your quality expectations.
Warm regards,
[Your Name]
3. Follow-Up After Sending a Proposal
Subject: Any thoughts on our proposal?
Dear [Name],
I wanted to quickly follow up on the proposal I shared on [date].
If there’s anything that needs clarification or revision, I’d be happy to go over the details together.
Would you be available for a short call later this week to discuss next steps?
Best,
[Your Name]
4. Gentle Reminder (No Response After Quote)
Subject: Just checking in
Hi [Name],
I wanted to quickly follow up regarding the quote we sent on [date].
We’re still holding your pricing and production slot open for now — please let me know if you’d like to proceed or if any adjustments are needed.
Thanks for your time,
[Your Name]
5. Follow-Up After Sending Revised Quote
Subject: Updated quote – your thoughts?
Hi [Name],
As discussed, I’ve shared the revised quote for [product/service].
Please let me know if it meets your expectations or if further adjustments are needed.
We’re eager to move forward and start your order soon.
Kind regards,
[Your Name]
6. Follow-Up After a Meeting About the Quote/Proposal
Subject: Great meeting you – next steps
Hi [Name],
It was great connecting with you and discussing [project/order].
Following our discussion, I wanted to confirm if you’ve had time to review the shared proposal.
Once I get your feedback, I can finalize pricing and delivery timelines.
Best,
[Your Name]
7. Follow-Up After Sending Product/Material Samples
Subject: Your feedback matters
Hi [Name],
I wanted to ensure you received the samples we sent last week.
Your feedback helps us fine-tune the final order quality.
Can we schedule a short call to discuss your impressions?
Regards,
[Your Name]
8. Second Follow-Up (Polite Nudge)
Subject: Quick follow-up before closing the file
Hi [Name],
I know you’re busy, so I just wanted to check one last time regarding our quote for [product/service].
If now’s not the right time, no problem — I can reconnect later this month.
Please let me know what works best for you.
Sincerely,
[Your Name]
9. Follow-Up Offering a Discount or Added Value
Subject: Exclusive offer on your quote
Hi [Name],
I wanted to share an updated offer before we close this quotation cycle — we can offer [X]% discount or include [bonus/benefit].
Let me know if that helps you finalize your decision.
Looking forward to working together.
Best,
[Your Name]
10. Follow-Up After Long Silence
Subject: Are you still interested in [product/service]?
Hi [Name],
I noticed we haven’t connected in a while about your quote for [product/service].
If your priorities have changed or you’re still considering options, I’d love to understand how we can assist.
Would you like me to resend the proposal for review?
Warm regards,
[Your Name]
Final Tip
When following up, always add value — whether it’s offering an update, solving a problem, or reminding the customer of your reliability. Timing matters too: send your first follow-up 2–3 days after the quote, and a second one after a week if there’s no reply.
